The HR and Admin Officer supports the Banks administrative and human resources operations. This individual will be responsible for managing office administration tasks while providing support to the Head of HR in various HR-related activities, including recruitment, payroll, and other HR duties.  

Primary Responsibilities:

• Manage day-to-day administrative tasks such as office supplies procurement, maintenance of office equipment, and general office management.
• Coordinate internal and external communication, including answering phone calls, responding to emails, and handling correspondence as required.
• Ensure the smooth operation of office facilities, including coordinating with vendors, handling facility-related issues, and maintaining a safe and clean work environment.
• Assist the Head of HR in coordinating the recruitment process, including job posting, resume screening, scheduling interviews, and conducting reference checks.
• Coordinate the onboarding process for new hires, ensuring all necessary paperwork is completed, and proper orientation is provided.
• Assist in managing employee benefits programs, including enrolment, administration, and addressing employee inquiries.
• Assist in maintaining employee records, ensuring confidentiality and data accuracy.
• Help organize and coordinate training and development programs for employees.
• Support the HR department in implementing HR initiatives and projects.
• Be part of the social committee and plan events for staff 
• Liaise with government entities such as Jobsplus, Inland Revenue, Social Security when required.
• Assist with payroll preparation by compiling attendance records, leave requests, and overtime data for submission to payroll.
• Coordinate and track leave records in line with company policy and Maltese employment law requirements.
• Support health and safety compliance, including keeping first aid and fire safety equipment records updated and liaising with the designated Health & Safety Officer.